Privacy Notice.
Please read the following information carefully.This Privacy Notice details what personal data we collect and process and how we shall use it. This Privacy Notice was last updated on 01/04/2026.
About Us
We are a leading group of legal and professional service brands. Ampa Group is comprised of the following entities/associated entities:
- Ampa Holdings LLP
- Shakespeare Martineau LLP
- Shakespeare Martineau Scotland LLP
- Cyber Security Strategies Limited
- Coadax LLP
‘Mayo Wynne Baxter’, ‘Lime Solicitors’, ‘Corclaim’ and ‘Marrons’ are business names of Shakespeare Martineau LLP.
We have included privacy information for all of our entities/associated entities in this notice. For specific privacy information related to the services you are currently using, please refer to the appropriate dedicated section below.
Our Privacy Commitments
We are proud of our reputation for acting fairly, ethically and with integrity wherever we do business. Our reputation is built on our values as a company and the values of our employees, members and other partners who support us. As a group we are committed to our values, which guide us and reflect who we are: authentic, collaborative, trusted, brave.
Privacy and Data Protection are fundamental human rights. By aligning our use of people’s data with our group values, we are able to champion and respect every individual’s right to privacy and data protection, and to process your data in a way that is fair and lawful.
Contact Us
If you have any questions about this privacy notice or the information any member of the Group holds about you, please contact our Data Protection Officer at dpo@ampa.co.uk or via 0121 214 0000 or by letter to the Data Protection Officer, Ampa, 1 Colmore Square, Birmingham, B4 6AA.
If it would be helpful to have this notice provided in another format, please let us know.
How To Make a Complaint
If you have any concerns about how we process your personal data, you may raise a complaint to our Group Data Protection Officer at dpo@ampa.co.uk or via 0121 214 0000 or by letter to the Data Protection Officer, Ampa, 1 Colmore Square, Birmingham, B4 6AA.
You also have the right to lodge a complaint with the applicable supervisory authority or seek redress through the courts. The UK supervisory authority is the Information Commissioner’s Office who can be contacted by calling 0303 123 1113 or by visiting their website at https://ico.org.uk/for-the-public .
Changes to this Privacy Notice
We continually review our Privacy Notice and update it where necessary. We advise that you regularly check our Privacy Notice for updates. We do not wish to bother you with lots of minor amendments, but where we make significant changes to our policy, we may contact you to inform you.
Your Rights
You have the right to:
- Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data in certain circumstances. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Object to processing of your personal data in certain circumstances, including where we are processing your personal data for direct marketing purposes.
- Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
- If you want us to establish the data's accuracy.
- Where our use of the data is unlawful, but you do not want us to erase it.
- Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
- You have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to use it.
- Request the transfer of your personal data to you or to a third party in certain circumstances. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format.
- Withdraw consent at any time where we are relying on consent to process your personal data. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
- Right to Complain: If you have any concerns about how we process your personal data, you may raise a complaint to our Group Data Protection Officer at dpo@ampa.co.uk or via 0121 214 0000 or by letter to the Data Protection Officer, Ampa, 1 Colmore Square, Birmingham, B4 6AA.
If you want more information about your rights under the UK GDPR, please see the Guidance from the Information Commissioners Office on Individual's rights under the GDPR by visiting https://ico.org.uk/for-the-public .
If you want to exercise any of these rights, please contact our Data Protection Officer at dpo@ampa.co.uk or via 0121 214 0000 or by letter to the Data Protection Officer, Ampa, 1 Colmore Square, Birmingham, B4 6AA.
You will not usually have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Keeping Your Data Secure
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used/accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data for specified purposes, and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
How Long Will We Store Your Personal Data?
We maintain retention schedules which define the periods for which we will store your personal data. We will only store personal data for as long as we have a legitimate need to retain it, either for statutory/legal reasons or because we need the data to be able to provide you with services or for other legitimate business needs.
When we no longer need this information, we will anonymise your data and/or dispose of it securely. A copy of our retention schedule is available by request to the DPO.
Transfer Of Your Information Outside of the United Kingdom
It may be necessary to transfer your personal data outside the UK.
Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
- We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data.
- Where we use certain service providers, we may use specific contracts approved for use in the UK which give personal data the same protection it has in the UK.
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the UK. If you would like any further information, please contact us via dpo@ampa.co.uk .
Use of AI and automated decision-making
We may use Artificial Intelligence (AI) systems and other automated technologies to support aspects of our operations and business processes. Where these systems process personal data, we ensure they are used responsibly and in line with our data protection policies, security safeguards and legal obligations.
Automated decision-making is the process of making a decision by automated means without any
human involvement. We do not currently process your personal data in this manner.
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter with you (for example, to provide you with our services). In this case, we may have to cancel our contract with you, but we will notify you if this is the case at the time.